Job Description
Operations Administrative Assistant (Temp-to-Perm)
Location: Manhattan
Pay Rate: $30/hour
Job Type: Temp-to-Perm
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Reports To: Director of Operations/Facilities
Job Description:
We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support the Director of Operations in a professional school/office environment. This temp-to-perm role is ideal for someone who excels in administrative support, data management, and facilities coordination.
Key Responsibilities:
- Manage offsite records storage accounts
- Order and track facilities materials and supplies
- Maintain an accurate and up-to-date database of facilities invoices
- Provide Accounts Payable with signed invoices in a timely manner
- Scan all invoices and track submissions to Accounts Payable
- Assist with fiscal year-end reconciliation of outstanding expenses
- Oversee room maintenance and repair requests
- Scan and archive student records and accounts payable files into a digital system
- Perform data entry into the student information system
- Complete year-end document disposal and records retention tasks
- Support event planning, meeting preparation, and written communications for the Director of Operations
- Manage shredding bins throughout the school year and at year-end
- Provide mailroom coverage as needed
- Perform additional duties as required to support the Director of Operations
Qualifications & Requirements:
- Bachelor’s degree preferred
- Administrative and data entry experience required
- Highly detail-oriented, self-motivated, and organized
- Strong proficiency in Microsoft Word and Excel
- Experience with Microsoft Access is a plus
- Ability to work cooperatively with staff across departments
- Strong written and verbal communication skills
Job Tags
Permanent employment, Temporary work, Work at office, Monday to Friday,