Job Description
Administrative Assistant/Transcriptionist
Virginia Beach, VA | Full-Time | On-site
S. B. Ballard Construction Company
About Us
S. B. Ballard Construction Company is a top General Contractor/Construction Manager based in Virginia Beach, VA. We specialize in high-quality commercial projects across the Mid-Atlantic and Southeast regions. Check out our portfolio of projects at: sbballard.com/portfolio
Position Overview
We are looking for a detail-oriented Administrative Assistant / Transcriptionist who excels at task tracking, follow-up, and documentation in a fast-paced environment.
What You’ll Do
- Maintain and manage task lists and action items for multiple active construction projects
- Track deadlines and proactively follow up with project teams to ensure completion
- Transcribe meetings and voice notes with high accuracy
- Prepare meeting minutes with clear action items and assignments
- Provide administrative support to leadership
- Organize and maintain project documentation and correspondence
- Heavy daily use of Microsoft Word, Excel, Outlook, and SharePoint
- Create and maintain task trackers and logs (primarily in Excel and/or SharePoint)
What We’re Looking For
- Strong administrative experience with proven task follow-up responsibility
- High proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Excellent organization, attention to detail, and time management skills
- Strong written communication and transcription accuracy
- Ability to manage multiple priorities and projects simultaneously
- Professional handling of confidential and sensitive information
Nice to Have
- Experience in construction, engineering, or facilities management
- Familiarity with higher education, healthcare, K-12, or military projects
- Experience supporting project managers or operations teams
Job Tags
Full time, For contractors, Work at office,